Screening Process for Research Positions
Pursuant to Florida Statute 1010.35, UCF is required to meet certain screening requirements before offering a Research or Research Related Support Position to the individuals identified below. The information outlined below is meant to assist the UCF community in meeting these new requirements.
The screening process outlined below applies to:
- Foreign Nationals seeking employment in Research or Research Related Support Positions, including graduate and undergraduate students seeking such positions, and
- U.S. Citizens or Permanent Residents seeking employment in Research or Research Related Support Positions, if the individual:
- Has an affiliation with an institution or program in a Foreign Country of Concern; or
- Has had one year or more of employment or training in a Foreign Country of Concern.
- Has an affiliation with an institution or program in a Foreign Country of Concern; or
These requirements do not apply to U.S. citizens or U.S. permanent residents if the employment or training was/is through an agency of the U.S. Government.
- Foreign Country of Concern: The People’s Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People’s Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolás Maduro, or the Syrian Arab Republic.
- Foreign National: Non-U.S. Citizen or U.S. Permanent Resident.
- Research: A systematic study directed toward fuller scientific knowledge or understanding of the subject studied. Research includes all research activities, both basic and applied, and all development activities, including the training of individuals in research techniques.
- Research or Research Related Support Position (Research Position): These positions include:
- Faculty (including Adjunct Faculty),
- Graduate Research Assistants and Graduate Research Associates,
- Individuals compensated by the research grant or contract funds,
- Individuals hired through the Inclusive Excellence or partner hire recruitment programs to engage in Research,
- Interns engaged in Research,
- OPS positions engaged in Research,
- Paid Visiting Researchers, including Visiting Assistant Professors and Visiting Research Associates,
- Post Doctoral Scholars,
- Positions where the Individual is engaged in Research.
To better assist the UCF community in identifying the impacted positions, UCF has compiled a list of job codes. This list can be accessed here.
Administrative positions that support the research effort (i.e., proposal teams, contract teams, accountants, compliance teams, HR, etc.) and students completing lab work or research as part of a class are not considered Research Related Positions.
What documents must be provided as part of the screening process?
Prior to an offer of employment, individuals included in one of the above categories must provide the following information:
- CV/Resume: This document must include the following information:
- Every institution of higher education attended, including contact information for the institution and dates of attendances;
- All previous employment since the individual’s 18th birthday, including contact information for the employer(s) and dates of employment;
- A list of all published material for which the individual:
- received credit as an author,
- received credit as a researcher,
- or contributed significant research, writing, or editorial support;
- A list of the individual’s current and pending research funding from any source, including:
- role on the project, and
- a brief description of the research; and
- A full disclosure of non-university professional activities, including any affiliation with an institution or program in a Foreign Country of Concern.
Note: This additional cv/resume information can be incorporated into the cv/resume used to apply for the position, or the information described above can be appended to a more traditional cv/resume submitted as part of the application process.
- (Foreign Nationals Only) Passport: If an individual has a passport, the individual is also required to provide a copy of the biographical pages(s) of the passport. If the individual does not have a passport, they are asked to indicate this on the employment or admission application (see below). If the individual does not have a passport, this will not hold up the hiring process. However, the individual will be required to provide a copy of their passport as part of the visa review process.
- (Foreign Nationals Only) Non-Immigrant Visa Application: If an individual has a copy of their submitted Nonimmigrant Visa Application, they are also required to provide a copy of the Application. The Application can be retrieved within 30 days of its completion by logging into the Consular Electronic Application Center website. If the individual is unable to obtain a copy of the Application or has not yet submitted one, they are asked to indicate this on the employment or admission application (see below). If the individual does not have a copy of the Application this will not hold up the hiring process. However, if UCF is assisting the individual with obtaining a visa, the individual will be required to provide a copy of the Application as part of that process.
How is the above information obtained?
Individuals that apply for employment in a Research Position through PageUp are asked to provide the above documents and information as part of the employment application process. If the applicant fails to provide the required documents/information, has applied outside of the PageUp system, or applied prior to the modifications to the employment application in PageUp, then the HR Advisor (or designee) will need to request this information before completing the Screening Form (see below).
For Doctoral Students, a policy decision has been made to request this information and conduct the screening outlined in the Statute prior to admission to UCF as a Doctoral Student.
What is the UCF Hiring Unit Required to Do?
Before offering an employment position to an individual included in one of the above categories, the HR Advisor (or liaison) must complete the Florida Statute 1010.35 Screening Form.
For Doctoral Students, the UCF unit is not required to complete the Screening Form. The Screening process will take place via the UCF Admission Process and no additional documents/forms must be completed by the UCF unit.
What is done with this information?
The Florida law requires that UCF take reasonable steps to:
- Contact and verify every institution of higher education attended;
- Contact and verify all previous employment since the individual’s 18th birthday;
- Review publicly available information to identify any education, employment, publication, or professional activity that may have not been included in the resume; and
- Review publicly available information to identify persons subject to sanctions or restrictions under U.S. federal law.
What happens if an applicant does not provide the required information or omits information?
Failure to provide copies of the above-referenced information; identification of affiliations or activities that violate U.S. Federal/state laws or UCF policies; and/or failure to disclose a substantial educational activity, employment activity, research-related activity, publication, or presentation will result in further action, up to and including denial/termination of admission and/or employment.
How will the UCF hiring unit know when the screening process is complete?
For employment positions, the HR Advisor (or liaison) will receive a written confirmation email from the UCF Office of International Collaboration and Export Control.
For Doctoral Students, the UCF unit will be notified through the Slate process.
Should I continue to hire and collaborate with foreign nationals?
Yes! International partnerships and international activities are a key and valuable part of academia.
When did the new law take effect?
July 1, 2021.
Will the new law apply retroactively?
The law will not apply to employees already in their current roles or searches/offers that have been completed/made prior to July 1, 2021. After July 1, 2021, the above requirements must be met prior to offering a Research Position to anyone who is included in one of the above categories.
Florida State Statute Screening foreign researchers. 1010.35.
For additional information related to obtaining the background check report from UCF Talent Acquisition, please see: https://hr.ucf.edu/liaisons-supervisors/talent-acquisition/.
For additional information related to the Office of Institutional Equity’s requirements outlined on the Dynamic Form, please click here.
For questions regarding this Foreign Influence Screening Process, please contact the Office of International Collaboration and Export Control at OICEC@ucf.edu.
For technical questions related to the screening form, please contact email@example.com.
For questions related to Graduate Studies, please contact firstname.lastname@example.org.
For human resource questions, please contact email@example.com.
For questions related to the F-1 or J-1 Visa Process, please contact UCF Global at firstname.lastname@example.org.